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Booking Terms

Gray Matter Enterprises LLC
Booking Terms and Conditions

Rates:  All model/talent rates are negotiated individually. Rates vary according to level of talent, assignment, and amount of work. Length of job is to be specified at time of booking. All model/talent must be paid for the full amount of time that they are booked, even if they are not used for the full amount of the booking time.
1.  Hourly Rates:  Hourly rates require a two-hour minimum at model/talent hourly rate.
Length of job is to be specified at time of booking.
2.  Half Day Rates: A half-day booking is not to exceed 4 hours. After 4 hours, a day rate applies.
3.  Day Rates: A day rate consists of 8 consecutive hours, including one 1/2 hour and two 15 min breaks. Day rates must be requested at time of booking or an hourly rate will apply.

: After 8 consecutive hours and for all times on Saturday, Sunday and any National holiday, time and a half will be charged unless otherwise negotiated in writing. Time and a half is also charged on bookings that run more than 1 hour past the agreed upon booking times, unless specific arrangements have been made with the agency.  Bookings exceeding the agreed upon end time, for hourly and day bookings, are charged overtime and billed on the quarter hour (every 15 minutes, with time rounded up to the next fifteenth).

: Videos are based on daily rate plus a buy-out to be negotiated separately.

Rehearsal Fees
:  Rehearsal fees are charged at half the hourly rate with a minimum of one hour.

Fitting Fees
:  Fitting fees are charged at half the hourly rate with a minimum of one hour.

Expenses: The client is responsible for the payment of hotel, travel, and subsistence costs when Model/Talent is required to work away from his/her home location.

Travel Time/Accommodations
: Client is to pay for all costs of transportation, accommodations, meals and per diems for location bookings that are "outside" the Model/Actor/Talent living state. Travel time spent in transit to a job location will be charged at half the hourly rate. Travel time expense and location expenses are to be negotiated with Gray Matter Enterprises LLC.  Return and any accommodation arrangements are to be stated clearly by the client at the time of the booking.

Usage Fees
: Usage fees and buyout fees are to be negotiated with the agency and must be stated at the time of the booking. Usage fees are in addition to the model/talent's hourly rate. Billboards, print ads, consumer product packaging, poster, displays, inserts, hang tags, P.O.P., endorsements or use of models names all constitute a "premium" subject to usage fee negotiation.

Releases: No model's release will be signed. Any release signed without Agency permission or consent will be considered void.

: Confirmed bookings canceled within 72 hours (3 days) from booking date will not be charged a cancellation fee. Confirmed bookings canceled within 48 hours (2 days) from booking date will be charged half rate. Confirmed bookings canceled within 24 hours (1 day) of booking date, or bookings negotiated at time of booking as ‘all-weather with no-cancellation’, will be charge full rate of original booked time.

Weather Permit Cancellations
: If a booking is 'weather permitting' this must be made clear at the time of booking, or full fee will be charged in event of cancelation. If booking made clear it is a ‘weather permitting’ event, the first cancellation due to weather is at no charge provided it is rescheduled at the time of cancellation for a date within two weeks of the original booking date.  If it is not rescheduled, then half the fee is charged.  At the second cancellation, the full fee is then charged.

Model/Talent Fees: All Model/Talent fees are to be paid directly to Gray Matter Enterprises LLC.

Agency Fee
: A maximum of 20% agency service charge will be added to all bookings, usage fees, buyout fees, reuses and residuals.

: Gray Matter Enterprises LLC will invoice the client and payment is required within 30 days from the Booking Date. A late charge of 3% per month will be added to each invoice if the full payment is not made within 30 days of Booking Date.

Client Responsibility
1. Full disclosure of any extraordinary conditions or requirements is required.
2. Specify exact dressing facilities on all bookings.
3. Provide any specific weather permits regarding booking.
4. Provide agency with the address and phone number of all booking locations as well as    exact wardrobe requirements, time and date.
5. Specify usage at time of booking
6. Confirm all booking fees prior to actual booking.
7. Provide complete billing information at the time of booking.
8. Provide a safe working environment, free of any form of danger or personal harassment. 
9. If applicable, a signed booking agreement must be returned to agent 3 days prior to commencement of the confirmed booking.

: The client shall not assign or otherwise transfer any of its rights or obligations in relation to the booking to any third party without the prior written consent of Gray Matter Enterprises LLC.

Regular Office Hours are 9am to 5pm Monday thru Friday.  Closed all major Federal and Bank Holidays.

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